Project Manager - Music Venue Safety Data Project

Role Overview

Job Title: Project Manager - Music Venue Safety Data Project
Reports To: Chief Product & Technology Officer (CPTO)
Location: Hybrid (Must be commutable to Liverpool & the north west)
Salary: Up to £50,000
Term: Full-Time, Fixed Term contract until 30 April 2027 (inclusive)
Hours: 40 hours per week (Requires a varied schedule; not always a typical 9–5 due to the nature of the events industry).

Our Mission

Aposto exists to improve the safety and sustainability of the live event sector through better data. Our name comes from the Italian phrase “tutt a'posto” meaning, “everything in place”.

We are transforming the event industry by eliminating complexity in event planning, staffing, and compliance. Built by event managers for event managers, our B2B SaaS platform streamlines operations and insights for football clubs, stadiums, arenas, live concerts and construction sites. From staff onboarding and training to live incident data and analytics, we provide everything businesses need in one place.

We are on a vital mission to make the UK - starting in Liverpool - the safest place in the world to host live events.

The Project

The goal of this project is to assess the feasibility and value in creating a “data commons” amongst live music venues and local authorities in north west England, via our safety intelligence platform CrowdVista™. The platform will provide the industry with a collaborative digital ecosystem where data is shared for the purposes of improving safety and financial sustainability through collective knowledge.

This innovative collaborative approach to solving the problem has been tested in football, where our platform Matchbox is used by members of the Football Safety Officers' Association.

The Role

Our Project Manager will be an enthusiast for all things “live”, with a passion for and understanding of the UK music, sports and events scene. The role will require frequent communication with, and travel to, venues and locations across two key regions: Liverpool City Regional Authority and the Greater Manchester Combined Authority, to encourage participation with the project. Due to the nature of the project, we’re keen to work with someone who enjoys turning data into positive action, so a familiarity with, or experience in, interpreting data sets within the music/live events sectors is desirable.

The Project Manager will work alongside the Aposto team, the Music Venue Trust, local and national live music organisations and will:

Organise and attend meetings with venues, local and regional authorities
Be the primary point of contact for all relevant stakeholders (internal and external)
Create and manage the project plan & project budget
Be responsible for creating monthly reports and attending monthly progress meetings
Ensure project milestones are delivered on time, in full and compliant with grant regulations
Maintain regular and relevant communication with all teams.

The role is focussed on a specific grant to begin with, but the role may be required also contribute to other similar projects within the timeframe.

Responsibilities

1. Stakeholder Engagement & Communication

Act as the primary point of contact for external stakeholders, including venues, local and regional authorities
Regularly visit live music venues, local and regional authorities to build and nurture relationships with venue teams, understanding their challenges and opportunities, and ensuring effective project implementation and buy-in
Clearly communicate project progress, impact, risks, and strategic priorities to internal stakeholders.

2. Project Delivery

Lead the delivery of the project, taking ownership of project timelines, milestones, and budgets
Partner closely with the Head of Commercial Operations to ensure team resources (including your own time) are effectively allocated at relevant points throughout the project lifecycle
Collaborate with team members to ensure milestones align with the project timeline.

3. Grant Compliance & Administration

Ensure adherence to all specific funding requirements, governance frameworks, and reporting regulations
Produce comprehensive, accurate and engaging monthly reports for funders
Establish and oversee data collection to measure KPIs, prove project impact, and fulfil grant-side evaluation requirements.

Requirements

Minimum of 3-5 years of project management experience and ability to provide clear examples of successful delivery of similar projects
Familiarity with UK live music venue, sports and events networks
Experience in liaising with local and regional authorities
Passion for interpreting data to support action
Exceptional relationship-management skills
Highly organised with sharp attention to detail
A self-starter, with energy and initiative
A positive, personable, and collaborative "team player" attitude.

Our benefits

Competitive compensation
24 days holiday (pro rata) plus bank holidays
Workplace pension scheme (auto-enrolment)
Flexible daily arrangements (e.g., options to start from 8am or finish by 7pm, provided project and event requirements are met)
Provided MacBook
A supportive, energetic, and highly collaborative work environment.

Aposto is an equal opportunity employer, and we prioritise inclusivity in all we do. We celebrate diversity and are committed to creating a welcoming environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, colour, sexual orientation, gender identity, age, marital status, disability, or any other protected status.

Apply by sending your CV and a cover letter to .

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