Program Associate

Brilliant Corners' San Diego Flexible Housing Pool (SDFHP) is looking for a Program Associate to provide support to the SDFHP leadership and the program at large. The Program Associate will provide critical administrative support to leverage their ability to advance the Program's mission and vision. Ideal candidates will bring experience providing program-level support to higher level leadership in a fast-paced organization.

Job Responsibilities

Administrative Support: Draft and prepare correspondence, memos, and program communications on behalf of leadership as needed.
Calendar & Scheduling Management: Manage leadership calendars, including scheduling, logistics, and coordination of internal and external commitments.
Meeting Coordination & Support: Lead meeting preparation by scheduling, coordinating logistics, and assembling and distributing materials; document meetings, track action items, and support timely follow-up and execution of next steps.
Program Operations: Order supplies and manage program inventory, including Narcan and inspection-related materials.
Travel Coordination: Oversee all aspects of travel planning, including logistics, registrations, and expense management.
Financial Administration: Process vendor invoices and complete credit card reconciliations for Department Directors.
Compliance & Tracking: Track program activities, milestones, and training certifications to support FHP compliance requirements.
Communications & Stakeholder Engagement: Support external communications, including responding to program inquiries and coordinating with vendors and funders.
Legal Support: Maintain tracking of grievance and legal cases, manage documentation, and support communication and follow-up.

Special Projects: Perform special projects and duties as assigned to support departmental and program needs.
Data entry and reporting: Reviewing applications, entering data into salesforce and regional HMIS system, along with accessing Managed Care Systems, and collaboratively producing monthly, annual, and ad-hoc funder requested reports.

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Program Associate