Senior Project Manager

Who We Are

Mekanism is a full-service modern agency making unexpected ideas unstoppable through the power of Soul & Science. We partner with brands to unleash breakthrough creativity and drive impact across the entire customer journey, delivering brand building at full volume.

With eight offices spanning markets throughout the US and Canada, we serve as collaborative business partners to some of the world’s best North American brands, including Alaska Airlines, Jose Cuervo, Quaker, Ben & Jerry's, and Amtrak in the US, and CAMH, Koodo Mobile and Public Mobile in Canada.

Named a Top 10 Most Effective Independent Agency in the US by the Effie Index, Mekanism has been profiled by The New York Times, Fast Company, and ABC’s Nightline. Our campaign methodologies are studied by Harvard Business School. For more information, visit Mekanism.com.

About The Role

The Senior Project Manager is a curious and inquisitive learner; someone with a project-management brain, a knowledge of integrated advertising tactics and a desire to facilitate great creative work.

We are looking for a strategic thinker who masters the \"big picture\" to drive momentum. You should possess the critical thinking skills to anticipate roadblocks before they appear and the decisiveness to prioritize tasks based on high-level business goals, ensuring every project moves forward with purpose rather than just process.

They have 5+ years of experience as a project manager in an advertising agency or similar industry. They are strong leaders and creative problem solvers whose project management expertise allows them to manage all aspects of the project life cycle from concept to delivery moving projects through creative teams and internal reviewers. They will identify the need or opportunity to involve other internal agency departments at the optimal time including finance, creative management, business management, strategy, media, social, data analytics, and production.

They are the internal hub of communication, the creatives’ rock and the business manager’s best friend: ensure everyone is clear on assignments, workload is manageable, calendars make sense, hours are being billed to the correct job, a general solver-of-problems.

They maintain an understanding of a project’s ever‑evolving needs, while keeping it on time and of the highest quality. They are a strong financial supporter who is committed to tracking projects, hours, and raising red flags as needed.

They should be interested in process, operations, system tools and have a desire to continue finding and developing improvement and efficiencies in the system.

Key Areas of Responsibility:

Responsibilities include, but are not limited to:

The hub of information for all things related to creative development for the brand/project; they should be in the know on everything
Partner with BM to liaise between depts, ensuring information, feedback, and documents are routed to the appropriate people
Own PM system entry and maintenance
Own daily or weekly hotlist and internal status meetings (as needed)
Proactively identify potential efficiencies and/or issues i.e. efficient use of creative time, bandwidth issues, scheduling conflicts, brief clarity, oos deliverables, etc.
Secure and assign creative resources/allocation for all projects on their assigned brand(s)
Production supporter: ensure production is brought into creative dev at the right time, create/manage holistic project schedules that allow for proper production time, initiate and schedule production kickoff meetings, ensure creatives are able to meet prod. schedule requirements from a resource standpoint
Financial supporter: Proactively manages to creative development budgets / scopes
Coordinate freelance needs for creative development (i.e. creative freelancers / storyboard artists / presentation needs)
Be the creatives’ rock: ensure they are clear on assignments, workload is manageable, calendars make sense, a general solver of creatives’ problems
Create project folder & maintain up-to-date server organization/ asset management during creative development
Own creation of project timelines - work with all depts to get alignment and signoff prior to project start
Schedule and attend internal meetings related to creative development (creative briefing, creative reviews, full team reviews, etc.)
Own notes and identify feedback and next steps for all internal team meetings in creative development

Embody the Mekanism Values

Believe in bold
Bring your weird
Practice optimism
Have each other’s backs
Pursue what’s next
Give a sh*t

Qualifications:

At least 4 years of Project Management (or similar) experience
Be a team player, ability to effectively play nice with others
Ability to lead multiple brands; solid communication and decision-making skills
Exceptional organizational skills; able to juggle multiple projects as well as disparate information
Comfort in working autonomously, while also keeping Head of Project Management and PM team abreast of all project’s status
Curious and inquisitive: someone that wants to roll up their sleeves and build something new
Able to work under tight deadlines and handle multiple tasks in parallel
Open & curious about using AI tools to ensure team’s work is effective and output is flawless.
Experience with Smartsheets is a plus.

Pay Range: $100,000 - $105,000

We may use AI tools to support aspects of our recruitment process, but we do not use them to make any hiring decisions or disqualify candidates. All applications are reviewed by our hiring team.

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