Are you ready to embark on an exciting journey where your talents are valued and your potential is limitless? At Deerfield, we believe in fostering a culture of excellence, where every team member is empowered to make a difference and contribute to our collective success.

Deerfield is the marketing and communications partner of choice. Purpose-built to scale with our clients, our specialist teams craft stories that matter and bridge meaningful connections to advance healthcare products to the people who need them most. Our full-service capabilities are rooted in storytelling and powered by technology to deliver focused strategy, optimized execution, and tangible outcomes. Further, our flexible working model allows us to scale and grow alongside our clients – whether providing expert consultation, serving as a strategic executional partner, or acting as full agency of record.

We are built to serve and designed to deliver.

Position Summary

Deerfield is seeking an experienced Project Manager - Pharma Marketing and Advertising Agency, who will oversee the planning, implementation, and tracking of projects for our clients, primarily in the biotech, pharma, and consumer science spaces. This role requires a strong balance of client interaction, team collaboration, critical thinking and project management skills, ensuring all work is strategically aligned, completed on time and within budget, thoughtfully executed, and adheres to Deerfield standards.

This role will be based in our office in Conshohocken, PA.

Key Responsibilities

Client Interaction

Drive tactical execution of key client projects/programs
Develop project plans, manage timelines, track finances, coordinate resources and drive efficiencies across the agency
Partner with Account team to understand client project goals and requirements
Develop and leverage in-depth understanding of all communications activities and workflows to work in seamless partnership with client service teams
Partner with external vendors, internal teams to ensure efficiency and execution of key strategic plans
Contribute to client proposals and quotes with oversight from management
Follow Deerfield procedures for client budgets, budget tracking, contract approval, purchase orders, billing rates and allocate resources.
Ensure coordination with the finance team to book revenues for projects, close invoices, raise POs for vendors/partners, etc. Ensure all activities carried out for clients are properly documented and budget and status reports are submitted.
Ensure the work is on budget, on time, and meets quality standards

Technical Expertise

Traffic work in a timely manner throughout the life cycle of a project
Manage systems/tools that contribute to project/program success (Adobe Work Front, Gitlab, and other project management platforms)
Schedule and support project kickoff meetings, along with frequent check-ins
Monitor project progress and identify areas for efficiencies or where other solutions may be needed
Follow Deerfield best practices as it relates to documentation storage, movement, and naming
Establish and manage project scope
Review and consolidate feedback/comments within PDFs, and track overall process

Communication

Build strong working relationships with all team members
Streamline communication between internal team members
Work effectively and efficiently with internal and external stakeholders
Clearly articulate project status, milestones, and key decisions effectively to ensure alignment and transparency, and escalate potential risks in a timely manner
Deliver final project summary to the client, as needed

Critical Thinking

Anticipate timeline challenges and implement corrective actions as needed
Ensure compliance with legal requirements and industry standards throughout the project lifecycle

Collaboration

Drive consistent collaboration with shared resources during the life cycle of the project
Contribute to cross-functional discussions with informed POV
Foster a collaborative and inclusive team environment, encouraging open communication and knowledge sharing
Take ownership and accountability of project progress and success as a dedicated member of the team

Team Leadership

Assist in providing ongoing support and mentoring entry level project coordinators
Lead trainings for clients services team on best practices, new processes

Qualifications

Bachelor’s degree
Minimum of 3-4 years of project management experience in an agency setting, ideally in healthcare or life sciences
Knowledge of communications workflows
Proficiency in project management software (Adobe Work Front and GitLab a plus)
Strong organizational and multitasking skills with attention to detail
Strong scheduling and time management experience
Excellent communication, negotiation, and problem-solving abilities
Positive, curious, and solutions-oriented mindset

At Deerfield, we are dedicated to building a diverse, inclusive, and authentic work environment, so if this role and our culture excite you, we encourage you to apply even if you do not have the exact experience or meet all requirements outlined in this job posting. Our HR team will review your resume and experience to see if you align at a different level or possibly better align to other open positions.

Deerfield is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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