Overview

We're looking for a highly organized, client-focused Project Manager to lead the execution of exhibit projects from concept through show completion. This role is the central hub between clients, design, production, and logistics, ensuring every exhibit is delivered on time, on budget, and ready to perform on the show floor.

This is an in-office position in our Hartland, WI office.

Key Responsibilities

Client & Project Management

Serve as the primary point of contact for clients throughout the project lifecycle
Helps define project schedule, timeline, and deliverables from kickoff through post-show reviews
Manage multiple concurrent exhibit projects (often with overlapping deadlines)
Provide proactive updates, resolve issues, and ensure client satisfaction

Internal Coordination

Collaborate with design, production/shop, and sales to bring concepts to life
Create and maintain detailed project schedules and task tracking
Facilitate internal meetings, approvals, and handoffs

Production & Logistics Oversight

Coordinate fabrication timelines, materials, and vendor/partner relationships
Hands-on execution as needed
Manage shipping, I&D (install & dismantle), and show services logistics
Ensure compliance with show rules, deadlines, and exhibitor kits

Budget & Financial Management

Track project budgets, margins, and change orders
Review vendor estimates and ensure profitability targets are met
Approve vendor invoices and internal cost tracking
Assist with creating estimates and contracts

On-site Execution

Travel to trade shows (up to 20%) to oversee installs and client experience
Troubleshoot real-time issues and ensure successful booth delivery

Requirements

3+ years of trade show exhibits project management experience – experience with heavy machinery or industrial shows is a bonus
Strong organizational and multitasking abilities
Experience managing timelines, vendors, and budgets
Excellent client communication and relationship skills
Ability to thrive in a fast-paced, deadline-driven environment
Proficiency in project management tools
Calm under pressure and solutions-oriented
Detail-obsessed but able to see the big picture
Willingness to learn and take pride in your work
Strong degree of self-direction, motivation, ownership and accountability
Desire for continuous improvement and learning
Packaging or processing industry experience is a BONUS, but not required

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