Job Summary

The Associate Project Manager supports Project Managers and Senior Project Managers in planning, organizing, coordinating, and tracking project activities to ensure successful project delivery. This role assists with managing project schedules, budgets, documentation, and communications, and coordinates day-to-day activities with clients, consultants, vendors, and project stakeholders. The Associate Project Manager provides tactical support throughout the project lifecycle while developing the skills and experience needed to manage projects independently.

Travel frequency varies depending on project location, client expectations, and organizational priorities.

Requirements

Essential Functions

Support Project Managers in managing project scope, objectives, schedules, budgets, and project documentation.
Assist with coordinating activities among clients, consultants, vendors, contractors, and project team members.
Maintain project schedules, budgets, cash flow reports, and project tracking tools under the direction of the Project Manager.
Track project progress, follow up on open items, and flag issues or risks to the Project Manager.
Prepare meeting agendas, take meeting minutes, and track and follow up on action items.
Assist with the preparation and distribution of Requests for Proposals (RFPs) for architects, engineers, general contractors, and owner vendors (e.g., signage, cabling, furniture, security, and AV), including compiling bids and supporting bid leveling.
Gather and organize project data, contracts, bids, and documentation to support analysis and recommendations.
Assist with the review and processing of change orders, invoices, and pay applications.
Prepare project reports, presentations, and deliverables for review by the Project Manager.
Maintain organized and accurate project files, records, and correspondence.
Support the Project Manager with client and stakeholder communications, including regular status updates.
Assist with move management planning and implementation activities when required.
Act as a steward of client goals and proactively help identify solutions to project challenges.

Education & Experience

Bachelor’s degree in a related field.
Minimum of one (1) to three (3) years of industry experience.
Proficiency with Microsoft Office and willingness to learn project scheduling, reporting, and budget management tools.

Preferred Qualifications

Certified Associate in Project Management (CAPM) or other professional certifications related to project management or the applicable industry.
Internship or entry-level experience in project management, construction, real estate, architecture, or a related field.
Familiarity with project scheduling and management tools (e.g., Microsoft Project, Smartsheet, or similar).
Commitment to continuous professional development.

Other Skills & Abilities

Strong analytical, organizational, and problem-solving skills.
Strong verbal and written communication skills.
High attention to detail and ability to manage multiple tasks and deadlines.
Ability to work collaboratively as part of a project team.

Physical Requirements

This position will require going onsite to perform inspections. This includes the physical ability to climb permanent and temporary stairs and negotiate work areas under construction such as passenger use of construction personnel hoists, ability to climb ladders, etc.
The employee must be able to lift and/or move up to 10 pounds and occasionally lift/move up to 50 pounds. Performance for this job requires close and distance vision.
This position also includes work of a general office nature
Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing
Regularly required to talk, hear, and use hands and fingers to write and type

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Associate Project Manager