Position Overview

Reporting to the Project Manager (and supporting the CEO as needed), the Associate Project Manager assists in the planning, coordination, and execution of projects from concept through completion. This role is designed for a developing project manager gaining hands-on experience in fabrication-based projects, including retail build-outs, special events, staging, theater, and fixture and furniture production.

The Associate Project Manager supports client communication, internal coordination, scheduling, budgeting, and documentation while progressively taking ownership of smaller projects or defined scopes within larger projects.

Key Responsibilities

Project Support & Execution

Assist Project Managers with managing projects from kickoff through completion
Track tasks, milestones, and deliverables across assigned projects
Identify potential project risks or production challenges and escalate proactively
Manage smaller projects or defined project scopes with increasing independence

Client & Communication Support

Support client communications, including meeting notes, follow-ups, and status updates
Help ensure a consistent, professional client experience
Coordinate communication between internal departments

Site Visits & Documentation

Attend site visits as required and document venue conditions and logistical details
Organize and maintain project documentation, drawings, schedules, and change logs

Budget & Schedule Tracking

Assist with tracking project budgets, labor hours, and expenses
Help maintain production schedules and crew calendars
Support purchase orders, vendor coordination, and expense reconciliation

Fabrication, Installation & Logistics Support

Assist with coordination of in-house fabrication and external vendors
Support installation, load-in, and load-out logistics as needed
Help ensure production quality, accuracy, and timeline adherence

Meetings & Team Coordination

Participate in pre-production, kickoff, and internal alignment meetings
Take meeting notes and track action items
Support cross-functional team coordination

Post-Project Wrap-Up

Assist with post-event reconciliation of materials, tools, and inventory
Support project close-out documentation and reporting

Safety, Compliance & Culture

Follow all company safety, quality, engineering, HR, and finance procedures
Support company culture, values, and initiatives
Maintain professionalism on job sites and with clients

Additional Responsibilities

Prepare reports and documentation as requested
Support productivity goals and continuous improvement efforts
Participate in training and professional development opportunities

Qualifications

2–4 years of experience in project coordination, production, fabrication, events, construction, or related fields
Basic understanding of fabrication, construction, or production workflows
Ability to read and interpret drawings, blueprints, or shop drawings preferred
Strong organizational skills with attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Willingness to travel and work nights and weekends as needed
Familiarity with SketchUp, Adobe Illustrator, CAD, or similar software is a plus
OSHA 10 Certification is a plus or willingness to obtain
Strong written and verbal communication skills
Eagerness to learn, take initiative, and grow into a leadership role

Benefits

Competitive Salary
Benefit Eligible
Paid Vacation / PTO

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