Shore Events are delighted to announce the opportunity for an experienced Events Project Manager to join the team. We’re a fast-growing creative events agency who, since our formation, have grown with integrity, honesty, creativity and accountability at our core.

Our dynamic, supportive and experienced team deliver creative solutions tailored to our clients’ needs. Every event we deliver is unique, comprehensively thought through with solutions curated to ensure the most efficient use of our clients’ time – we present definitive solutions not endless options.

In order to help sustain our growth we’d love to meet, interview and welcome into the team an enthusiastic, professional and passionate Project Manager.

OUR PROMISE TO YOU!

We are offering you the opportunity to be part of a dynamic and supportive team that really enjoys what they do. To work in a creative, positive environment on a wide range of projects from boutique incentives to large scale international conferences. We will actively encourage you to take time to travel on FAM trips and find out more about worldwide venues and you will also get to travel onsite to some of the most beautiful and interesting destinations in the world. To be part of events that are innovative and exceptional at which every last detail is planned to the highest of standards.

YOUR PROMISE TO US!

We want you to be happy to be here! To be pro-active, positive and to want to learn more about the industry. You’ll need to want to use your initiative, take accountability for your work and go above and beyond to deliver each task to your own high standards. We want you to see this opportunity as more than just a job and to take pride in what you do so you would be happy that your work is a reflection on you as well as the company.

The Role:

Supported by the rest of the Project Management Team and reporting to an Account Manager, the ideal candidate will be expected to deliver in the following areas:

Project Management

Deliver end-to-end events, including conferences, congresses, meetings and corporate celebrations
Work with event templates including, timelines, budgets, and operational schedules
Lead multiple projects simultaneously while maintaining exceptional attention to detail
Travel onsite for event delivery and lead operational teams during live events
Attend regular calls, presentations and review meetings with direct client contact and document notes and provide follow up reports
Manage a project team and ensure all team members are on top of their tasks

Client Management

Act as the primary point of contact for allocated projects
Lead client meetings, presentations, and project updates
Understand client objectives and translate them into successful event experiences

Financial Management

Create, manage and track event budgets
Negotiate with suppliers and venues to achieve best value and maximise margins
Manage invoicing, reconciliation, and financial reporting
Complete expenses in a timely manner

Supplier & Stakeholder Management

Work with hotels on venue finding & proposal writing
Coordinate with internal creative, communications and logistics teams
Liaise with suppliers to collect quotes and proposals
Complete first aid training & support the team to build health & safety documents and Risk Assements.
Willingness to attend supplier events and hosted meetings

Delegate Management

· Manage registration processes on CVENT, attendee communications, and reporting

· Copy writing for event emails, app and websites

· Ability to lead Delegate Management and coordinate accommodation, travel bookings, visa support, and special requirements for delegates and VIP attendees

· Work onsite registration desks, support with badge production, hospitality services, and attendee support

· Handle high-volume delegate queries professionally and efficiently while maintaining exceptional customer service standards

· Monitor attendance, rooming lists, transfers, and event capacities to ensure smooth operational delivery

Event Delivery

Manage onsite logistics and team
Troubleshoot and resolve issues quickly under pressure
Ensure a seamless attendee experience throughout all phases of the event

Skills & Experience Required

· Circa 3 years’ experience in the events industry

· CVENT Experience

· Confidence in meeting clients face to face and virtually

· Experience with budget management & an understanding of event finances including invoicing and event reconciliation

· Ability to work on your own and as part of a team

· Ability to manage multiple project and clients at one time

· Proposal writing and pitching skills

· Knowledge of Office and ability to use office applications

· Technology – Use of event technology including event apps and AI

· Excellent written and verbal communication and presentation skills

· An aptitude to follow company/event processes

· The flexibility to work from home and in the office

KEY ATTRIBUTES

· Team player

· Creative thinker

· Must have ability and drive to use own initiative in a work environment

· Confident with the drive to develop

· Desire to gain experience and progress and grow with the business

· Professional and positive approach

· Outgoing and personable

· Willingness to travel

Office Location: Hove, East Sussex - 3 days in the office per week with the ability to be office based 5 days a week if required.

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