PROJECT MANAGER / Electrical

Location: South Amboy, NJ

WHO IS FIRSTCALL GROUP?

Statewide Conditioning offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Group in 2026.

FirstCall Group is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.

FirstCall Group not only partners with companies to nurture growth in the market but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.

BENEFITS OVERVIEW

FirstCall Group values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:

Competitive Weekly Pay
Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
Career Growth & Development - Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
Generous Referral Bonus of $2,500 per referral
Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowances

POSITION OVERVIEW

This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidates should possess a strong work ethic, a team mindset and be able to work with minimal supervision.

JOB RESPONSIBILITIES

Work with the project and installation team to assist in all aspects of Construction Projects, assisting with document and information flow from inception to closeout.
Complete project bookings as per established procedures
Manage project file structures in hardcopy and digital formats
Prepare billing (AIA) summaries for all project managers and perform contract invoicing along with updating on WIP log
Prepare and submit contracts and construction permits when required
Work with project management to ensure field staff are provided with daily schedules and relevant information
Prepare & track RFI’s, Submittals, and change orders.
Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
Completing RMA’s for returns of defective materials
Maintain tax exempt certificates from customers and prepare for vendors
Run Purchase order and/or labor reports for Project Managers
Attend departmental and intercompany meetings as requested
Obtain certificates of insurance for customers and from subcontractors
Prepare and process subcontractor agreement paperwork
Review vendor/subcontractor invoice discrepancies when necessary
Project filing- purchase orders, packing slips, spec sheets, and similar
Compile and submit closeout packages and warranty statements for projects
Assist with answering company phone lines when receptionist is unavailable
Adhere to all established company standard operating procedures and recommend improvements when applicable
Perform other duties as needed

ACCOUNTABILITIES

Maintain accuracy and attention to detail in all assigned tasks
Deliver work in a timely manner and meet internal estimate deadlines
Communicate effectively with team members and request guidance when needed
Follow safety procedures and company policies when on job sites

ORGANIZATIONAL ALIGNMENT

This position reports to the local Operations Manager.

QUALIFICATIONS

High School diploma or GED equivalent and a quick learner
3+ years administrative experience required
Knowledge of the HVAC or Construction industry preferred
Knowledge of construction and estimating software
Timberline Sage 300 CRE experience is preferred
Accubid experience is preferred
Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
Analytical thinking with strong attention to detail
Ability to maintain and monitor project budgets, schedules, and manpower
Fundamental understanding of electrical installations
Ability to interact with customers and field
Excellent communication skills and customer-centric approach
Proficient with Microsoft Office: Outlook/Word/Excel/Teams
Project management experience a plus
Smartsheet experience a plus
Must be punctual, dependable and be able to take initiative and be proactive
Embrace change in processes as the company continues to grow

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