Scientific Research Project Manager

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Job Summary:

In your pivotal role as a Scientific Research Project Manager, you will manage healthcare research projects and analyses for evidence-based clinical initiatives under occasional guidance. Communicate with Principal Investigator and across appropriate health sciences departments to maximize information sharing around progress, needs, interdependencies and/or accomplishments. Coordinate activities of best practice maintenance, clinician guidance documentation and engagement, project team, project development and timeline management, special projects, quality control of deliverables and standardization of processes toward more effective and efficient operations. This position will support a rapidly growing program to link data from consumer health devices (e.g. Fitbit, Apple Watch, digital scales, blood pressure monitors) to patient electronic health records for research and, ultimately, clinical care. Key objectives include scaling infrastructure, expanding recruitment, data management, and development of clinical study protocols for observational studies and clinical trials.This position works normal business hours Monday - Friday and offers the opportunity to work remotely.

About the Department

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers.

Key Responsibilities:

Plans, develops, leads and executes projects in order to meet established goals and objectives at the direction of the Principal Investigator.
Utilizes scientific knowledge and quantitative and qualitative research skills to perform a variety of research- and operations-related activities, data management, analysis of quantitative and qualitative data, report preparation and management of project budgets and schedules for proposals and projects.
Identifies appropriate resources needed and coordinates the curation of scientific evidence.
Performs data collection, analysis, and interpretation to update current processes.
Facilitates the proper level of regulatory compliance for each study, preparing quality-related documentation and addressing quality-related findings.
The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities:

Project Planning and Development (Intermediate)

Demonstrates proficiency in providing professional and scientific guidance in the execution of day-to-day research project activities. Plans and maintains schedule of research projects and timelines. Develops research protocols and prepares draft/final study protocols for studies under occasional guidance. Monitors budgetary requirements and aims of the grant award. Identifies gaps in processes and potential areas for improvement. Participates in meetings as required with sponsoring agencies and/or collaborating professionals and vendors. Communicates as needed with colleagues, leadership, Principal Investigator, collaborating professionals, the Human Research Protection Program, the scientific community, and others.

Project Management (Intermediate)

Demonstrates comprehensive understanding in developing and communicating appropriate project documentation, including project overview, scope, team structure, status reports, issues management reports, change control reports, meeting notes, etc., as required in a timely manner. Coordinates and may lead steering committee, project team and work group meetings, as required. Manages and communicates project status to team members and executive staff, including management of project website, consistent status reporting, and presentations. Identifies, documents, and manages project issues and escalates, as appropriate, to achieve timely resolution. Ensures compliance with regulatory agencies including meeting deadlines, when applicable.

Data Analysis (Intermediate)

Serves as the data advisor on projects. Demonstrates proficiency in performing data collection and evaluation. Performs data analysis, data QC, and data interpretation. Evaluates significance of data and reports findings. Updates database(s), or provides information as case may be, on a daily basis. Ensures integrity and security of scientific data. Ensures compliance with regulatory agencies, including meeting deadlines.

Publication Management (Intermediate)

Reviews, edits and contributes to various materials for publication. Demonstrates proficiency in manuscript preparation for scientific journals. Generates SOPs, graphs, slides, protocols, and manuscripts for publication. Plans and coordinates literature and library searches, as well as data collection programs. Generates reports for internal use and generate executive level study summaries for leadership as needed.

Leadership (Intermediate)

Manages multiple projects simultaneously. Demonstrates proficiency in unique scientific methods, tests, techniques, etc. Maintains tools, computer programs, and SOPs required for studies. Ensures that regulations and SOPs are followed in all activities. Provides project management leadership through effective goal setting, delegation, hands-on involvement and communication. May contribute to intellectual property development and patent prosecution.

Preferred Qualifications:

Bachelor's Degree (Required)
2 years of relevant experience (Required)
Master's Degree or PhD in appropriate scientific discipline preferred

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. - Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

2 years

Education:

Bachelor's (Required)

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a

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