The Project Manager — Development & Programs is a cross-functional role responsible for coordinating and moving forward two of VVF’s most important areas of work: Development and Programs .

This person will serve as a central point of coordination, ensuring that projects, deadlines, communications, documentation, and follow-up do not get lost. The Project Manager will work closely with the CEO, development team, program staff, vendors, donors, funders, scholarship recipients, and community partners to move projects from planning through completion.

This is a hands-on role for someone who enjoys taking a project from “What needs to happen?” to “It’s done.” The successful candidate will be organized, proactive, comfortable managing multiple priorities, and willing to identify what needs to be done rather than simply waiting for a task to be assigned.

Potential for in-person, hybrid or remote options.

PLEASE NOTE: Must be a U.S. resident and located in the U.S. to apply.

Major Areas of Responsibility

1. Development & Fundraising Project Management

Support the execution and organization of VVF’s development and fundraising priorities, helping ensure that prospects, funders, donors, sponsorships, and campaigns receive consistent and timely attention.

Responsibilities include:

Research and identify prospective donors, foundations, corporations, sponsors, and other funding opportunities.
Maintain development prospect lists, pipelines, calendars, and follow-up schedules.
Coordinate foundation and corporate outreach and ensure timely follow-up.
Assist with grant prospect research, application preparation, supporting materials, deadlines, and reporting.
Coordinate sponsorship opportunities and track outreach from initial contact through completion.
Support donor communications, acknowledgments, stewardship, and recordkeeping.
Help coordinate fundraising campaigns, events, and development initiatives.
Track action items and next steps resulting from donor and development meetings.
Ensure development projects remain on schedule and outstanding items are followed through to completion.
Assist with gathering program information, data, stories, and impact metrics needed for proposals, reports, and donor communications.
Help identify opportunities to improve development systems, processes, and workflow.

2. Program Project Management — Victory Scholarship & Resource Navigation

Support the successful administration and continued development of VVF’s Victory Scholarship and Resource Navigation programs , ensuring that program activities, documentation, communication, and follow-up are completed accurately and on time.

Responsibilities include:

Coordinate administrative processes related to the Victory Scholarship and Resource Navigation programs.
Prepare, track, and manage scholarship contracts and related documentation.
Coordinate scholarship fulfillment and communication among recipients, vendors, service providers, and partners.
Track scholarship-related deadlines, outstanding documentation, payments, and follow-up.
Maintain program calendars and project timelines.
Support Resource Navigation projects and initiatives, helping ensure requests and follow-up activities move forward appropriately.
Assist with program data collection, organization, reporting, and impact tracking.
Maintain accurate program records and documentation.
Coordinate information needed for grant reporting, donor communications, and organizational impact reporting.
Help identify opportunities to improve program workflows, systems, and the participant experience.
Support implementation and coordination of new program initiatives and partnerships.
Help ensure that program commitments are followed through from initiation to completion.

Cross-Functional Project Management

The Project Manager will help VVF keep organizational priorities moving across departments and will serve as a connector between programs, development, leadership, vendors, and external partners .

Qualifications & Skills

2–4 years of experience in project coordination, project management, operations, nonprofit development, program administration, or a related field.
Experience managing multiple projects, priorities, and deadlines in a team environment.
Strong organizational and time-management skills.
Excellent written, verbal, and interpersonal communication skills.
Strong follow-through and attention to detail.
Ability to work independently while collaborating effectively with a team.
Comfortable communicating with donors, funders, vendors, program participants, and professional partners.
Strong computer literacy and ability to learn and manage multiple technology platforms.
Professional telephone and email communication skills.
Nonprofit, healthcare, fundraising, or cause-related experience is a plus.
Experience with project management, CRM, grant management, or nonprofit technology platforms is a plus.

Equal Opportunity Statement

· Building an inclusive, high-performing team that is diverse across lines of personal identity is integral to our success and we are proud to be an equal-opportunity employer.

· This means we do not discriminate against any job applicant or employee because of their race, ethnicity, color, religion, national origin, sex, disability status, genetics, protected veteran status, gender identity or expression, sexual orientation, age, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment.

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