Job Posting: Project Manager - Tenant Improvements

Company Profile:

VPAC Construction Group is a general contractor focusing on the multi-family residential, commercial tenant, and retirement group markets. VPAC distinguishes itself from the competition through our strong company culture and exceptional trade/client relationships. We go beyond simply providing a workplace for professional growth; our collaborative and supportive environment fosters long-term relationships and mentorships that form the foundations of successful careers.

Position Overview:

We are currently seeking an experienced Project Manager - Tenant Improvements to join our dynamic team. The successful candidate will oversee all aspects of project management from pre-construction through project close-out, ensuring that every project is completed on time, on budget, and to the highest standards of quality and safety.

Responsibilities:

A. Estimating

Develop a detailed written scope of work according to VPAC’s standard procedures.
Establish preliminary project schedules, including startup, construction, and close-out.
Develop accurate budgets based on scope and VPAC’s standard procedures.

B. Construction Phase

Ensure that each new project begins according to VPAC’s standard procedures.
Set up and manage the final project budget.
Tender, negotiate, and prepare trade contracts and purchase orders.
Oversee day-to-day project management to ensure compliance with master schedules, control budgets, and contract documents.
Monitor and process submittals (plans, specs, shop drawings, etc.) according to VPAC’s standard procedures.
Maintain excellent communications and relationships with corporate teams, clients, civic officials, and the public.
Ensure timely project close-out and client occupancy.

C. Post-Construction Phase

Administer and process post-construction items to ensure compliance with maintenance and warranty provisions.

D. Site Safety/Set-up Coordination

Ensure all sites comply with VPAC’s and WorkSafeBC’s safety policies.
Maintain site presentation according to VPAC’s standards.

Duties Include:

Analyze project drawings, specifications, and permits to determine scope and schedule requirements.
Review and respond to daily project correspondence; ensure timely issue resolution.
Receive, log, and distribute all project documentation (drawings, RFIs, change orders, etc.).
Maintain project filing systems in Procore.
Assist with construction detail problem-solving while deferring design responsibility to the Pre-Construction & Design team.
Ensure current for construction drawings/specifications are in use.
Review and analyze weekly schedules and cost reports to prepare profit projections.
Prepare monthly reports for Senior Management detailing profit, subcontract status, and schedule status.
Provide weekly client update reports and look-ahead reports by Friday 3pm.
Conduct regular job site inspections to ensure contract compliance.
Attend and minute weekly meetings with trades, consultants, and clients as required.
Develop the preliminary project schedule and finalize the Master Schedule.
Identify and manage change orders and delays, ensuring compliance with contract requirements.
Authorize and process prime contract and subcontract change orders.
Prepare monthly progress claims and review subcontractor progress claims.
Review and approve monthly invoices for payment.
Attend client/consultant site meetings.
Finalize project budget and contract amount.
Submit Notice of Project (NOP) to WorkSafeBC.
Coordinate and obtain Certificates of Occupancy and Substantial Completion; convey required submissions to the architect.
Review completed projects with Senior Management to improve outcomes.
Expedite trades and suppliers.
Notify Senior Management of major disputes with subcontractors and suppliers.
Perform site work as required.
Stay informed via communications from Office Administrator and Office Operations Coordinator.

Qualifications:

Minimum of 5 - 8 years’ experience in project management, specifically in tenant improvements.
Proven ability to manage multiple projects simultaneously.
Strong leadership and communication skills.
Extensive knowledge of construction processes, contracts, and scheduling.
Proficiency in Procore, Microsoft Project (or similar scheduling software), and Microsoft Office Suite.
Familiarity with WorkSafeBC regulations.

Why VPAC?

Competitive compensation and benefits package.
A supportive, collaborative, and mentorship-driven culture.
Opportunities to work on diverse and exciting projects.

Job Type: Full-time

Benefits:

Company events
Dental care
Discounted or free food
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Wellness program

Location:

Vancouver, BC V6E 4A2 (preferred)

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