Job Title
Pay Range: $66.97hr - $71.97hr
Requirement/Must Have:
- Bachelor’s degree in Event Management, Marketing, Communications, Business, or related field.
- 5+ years of experience in corporate event planning, preferably within a global, technology organization.
- Demonstrated experience managing large scale, multi day events with complex logistics and VIP stakeholders.
- Strong project management and organizational skills with exceptional attention to detail.
- Excellent communication and presentation skills.
- Ability to communicate effectively with stakeholders.
- Proven budget management and vendor negotiation experience.
- Ability to travel globally 10-20% depending on event calendar.
Responsibilities:
- Manage the end to end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings.
- Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the brand.
- Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events.
- Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices.
- Collaborate with global teams to support consistency across regions while tailoring experiences to local needs.
- Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, décor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences.
- Develop comprehensive event documentation, including run of show, production schedules, staffing plans and briefing materials.
- Create consistency in content, messaging and attendee experience.
- Manage on site operations, staff, vendors and stakeholders to ensure flawless execution.
- Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting.
- Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies.
- Evaluate cost saving opportunities and implement process efficiencies across the events portfolio.
- Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning.
- Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis.
Nice to Have:
- CMP (Certified Meeting Professional) or CSEP certification.
- Experience supporting clinical education events or healthcare professional programs.
- Familiarity with Cvent and Poppulo.
Skills:
- Event Planning.
- Project Management.
- Budget Management.
- Vendor Negotiation.
- Contract Negotiation.
- Logistics Management.
- Cvent.
- Poppulo.
Qualification And Education:
- Bachelor’s degree in Event Management, Marketing, Communications, Business, or related field.
- 5+ years of corporate event planning experience.
- Strategic thinker with a passion for creating meaningful, branded experiences.
- Strong problem solving and on site leadership skills.
- Collaborative and diplomatic communicator who builds trust across teams.
