Job Title
This posting is open to internal ARTSWA employees only
Schedule: Standard business hours are Monday – Friday from 8 a.m. to 5 p.m., but the incumbent may be expected to adjust the work schedule to meet business needs. A flexible work schedule may be considered, subject to supervisory approval.
Travel: Some travel is required, and is typically within the state, to meet with tribes, tribal communities, conduct business, or to attend tribal events or provide training.
Who we are: ArtsWA is the Washington State Arts Commission. Our mission is to be a catalyst for the arts, advancing the role of the arts and the creative economy in the lives of individuals and communities throughout the state. We are a vibrant, busy agency with a friendly, knowledgeable staff, serving diverse populations and striving to increase equity and access in the arts for all Washingtonians.
What you will be doing: You will support the Tribal Cultural Affairs (TCA) to expand arts learning opportunities for Washington State Tribes to support the creative economy and the unique role of Indigenous arts, artists, and culture. You'll have organization-wide responsibility and will work in service of both agency and program-specific strategic plan goals and strategies. While you work directly with both TCA and ArtsWA Operations staff, you'll work most closely with the TCA Manager to develop program-wide systems and resolve project timeline and capacity challenges.
This position independently leads key elements of the AIE program including:
- Developing timelines, procedures, data management tools, and shared practices for all TCA projects.
- Working with the program manager to reconcile and track project budgets in alignment with agency spending plan and related fiscal expenditure coding.
- Collaborating with TCA staff and contractors, including tribal governments, to monitor deliverables and reporting requirements.
- Designing, in collaboration with TCA manager and ArtsWA communications staff, support documents that increase access to ArtsWA services for Washington State tribes.
- Conducting research and analyzing data to refine TCA practices in-line with the agency strategic plan.
- Provides leadership and maintains a working relationship with tribal governments, staff, and communities in an appropriate and culturally responsive manner.
- Prepares and maintains program reports, records, comprehensive plans, summaries and recommendations.
Duties
What you will enjoy doing includes :
- Coordinates the design, administration, and technical implementation of all TCA grant program activities.
- Develops relationships with Tribal Governments, Tribal communities, and Tribal staff to facilitate coordination of grant funding, cultural events, and community building opportunities.
- Manages systems and delegate tasks related to application design, communications, panel review, award notifications, invoicing, supporting grantee responsibilities, and final report processes.
- Creates and refines systems to track applicant and grant recipient data in alignment with state agency record-keeping policies and to correspond with evolving agency tools and systems.
- Ensures that all documentation is culturally appropriate and reflects ArtsWA's commitment to collaborating with Washington Tribes.
- Designs online grant systems.
- Serves as the primary contact and support for grant applicants and grant recipients and/or members of the public with support from the TCA Program Manager as needed.
- Identifies and tracks program expenses in alignment with agency spending plans, anticipated program expenses, payments, and fiscal reports.
- Independently collaborates with other (non TCA) grant programs to refine cross-program practices to increase tribal access and ease of agency-wide user experiences.
- Records all anticipated and paid expenses with related expenditure coding into the TCA budget tracking document; reconcile fiscal reports and agency spending plan(s).
- Anticipates, recommends, and enacts resolution for potential conflicts related to task delegation, competing timelines, and cross-program/project workflow.
- Develops technical and systems design solutions for each TCA project with a specialized focus on increasing accessibility for tribal governments, communities and staff.
- Writes and edit publications, reports, pamphlets, or newsletters for internal and external distribution ensuring cultural appropriateness and sensitivity.
- Refines the TCA communications and outreach plan including updating TCA communications timeline, drafting website changes, newsletter articles, social media posts and/or eblast messages.
- Develops project management systems to support the collective impact team across state agencies and organizations.
Qualifications
Required:
Two (2) years of experience working directly with federally recognized Tribes and Tribal communities on policy development, regulations, government relations, matters of Tribal law or Tribal affairs
OR
Two (2) years of Tribal community outreach/development experience
And:
- Knowledge of the unique legal and political Government-to-Government relationship between the federal government, state government, and Tribal governments.
- Demonstrable fluency in the arts and forms of Tribal cultural expression, such as dance, media arts, theatre, sculpture, carving, storytelling and literature, poetry, and music.
Preferred:
- Lived experience of the issues and challenges facing Washington's Tribal communities.
- Extensive experience working with Washington Tribal communities and understanding of Tribal governments and culture in Washington State.
- Background and experience in developing and implementing Tribal cultural programs or community initiatives in Washington State.
- Ability to forge relationships with a broad constituency.
- Strong organizational and analytical skills.
- Computer proficiency, including general office applications and virtual meeting platforms.
Equity Competencies:
- State of Washington Employees contribute to ensuring services, programs, workplaces, and interactions are responsive, respectful, accessible, and effective to the people and communities we serve. Employees are expected to:
- Take action to learn and Grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
- Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities. Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.
Supplemental Information
How to Apply: Interested? We would love to hear from you! Click "Apply" at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions. Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
- A cover letter that addresses how you meet the qualifications for this position as outlined in the job posting.
- A current resume, detailing experience and education; and
- A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)
Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the "duties summary" section or supplemental questions of the application. Please do not "refer to resume" for detail, or your application may be disqualified.
Opportunity for All: The Washington State Arts Commission celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws. You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
