Overview
The Program provides support for scientific and technology systems (both physical and virtual) that advance the scientific mission. The Program is executed through contracts and groups of contracts that provide scientific and technological support for all areas of work. Day‑to‑day operations and support for scientific and technology systems are performed through the contract, which uses a task‑based approach to support scientific instrumentation, data acquisition, data analytics, intra‑ and inter‑agency collaboration capabilities, research engineering infrastructure, security considerations, and technical support.
Objectives
The ITRB requires Program and Project Management (PPM) support for the contract. Support includes project analysis and management, contract and task management, budget analysis, and program support.
Task Requirements
- Provide program and project management support for IT‑enabled scientific and operational initiatives, including coordination of technical activities, system sustainment efforts, and platform enhancements for NCATS divisions and offices such as DPI, OD, and OAM.
- Support for the Federal Program Manager (FPM) and Contracting Officer Representative (COR) in overall contract and task management, such as planning, budgeting, and reporting.
- Support for the FPM and Federal Task Leads (FTL) throughout the task lifecycle, to include providing technical advice for requirements development and task initiation, execution, and closeout.
- Perform contractor‑side contract administration, coordination, and communication for all contractor staff and subcontractors.
- Develop and maintain project schedules, milestones, risk registers, and status reports.
- Coordinate deliverables and monitor performance to ensure alignment with contract requirements and program priorities.
- Facilitate meetings, seminars, briefings, leadership engagements, document outcomes and track action items.
- Assist with the design, development, testing, implementation, and maintenance of dashboard solutions to provide transparency to program administration, budget management, and personnel (on‑boarding/off‑boarding) outlined above.
- Build automated pipelines and reporting mechanisms to capture and disseminate program status information.
- Provide periodic and ad‑hoc reports related to the contract and task.
- Oversee the execution of work being performed, seek clarification on assumptions related to tasks in progress, and assist with evaluating, recommending, and implementing technologies, personnel, and tools in support of management processes.
- Coordinate onboarding and off‑boarding of staff, ensuring adherence to Government and prime contractor procedures and maintaining consistency across personnel transitions.
- Gather initial project requirements and provide ongoing technical and administrative support of active tasks, such as budget, travel approvals, ad‑hoc reporting, communication, and reporting.
Contract Budget Support
Limited to the contract, the contractor shall provide budget support services. This does not include budget or financial management functions for other programs or requirements outside of this contract.
- Assisting the Federal Task Leads (FTLs) and Contracting Officer’s Representatives (CORs) with budget‑related data calls, spending documentation, and financial reporting in support of budget formulation and forecasting activities.
- Providing supporting data and documentation for reconciliations, audits, and contract/ task close‑outs, as directed by the FTL or COR.
Contractor Financial Reporting
Maintain independent financial records for all work performed under this contract. The Government shall not rely on contractor‑provided data as the authoritative source for burn rates or budget status; contractor data shall serve as a secondary reference to be validated against Government financial systems.
Assist with timely dissemination of budget and other program‑related information, and work with federal task leads and contract teams to identify, gather, and disseminate relevant details.
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