PMO & Project Controls Manager Integrated Project Delivery Interior Fit-Out & Project Governance
Location: Bangalore
Company: Urbano Disegni
Experience: 5-8 Years
Employment Type: Full-Time
About Urbano Disegni
Urbano Disegni is a Governance-Led Integrated Project Delivery Consultancy specializing in premium residential, commercial, hospitality, and interior fit-out projects.
Our delivery model connects Design Collaboration, Project Governance, Planning & Controls, Procurement, Execution Management, Quality, Commercial Coordination, and Client Advisory within one accountable project-delivery ecosystem.
As we scale, we are strengthening our Project Management Office and building a more structured, technology-enabled delivery model focused on visibility, accountability, early risk identification, and predictable project outcomes.
Role Purpose
The PMO & Project Controls Manager will act as the operational control centre for multiple projects, connecting schedules, design deliverables, approvals, procurement, site execution, risks, decisions, and management reporting.
This is not only a scheduling or reporting role. The successful candidate will help transform project execution from individual-dependent coordination into a structured, repeatable, system-driven delivery model.
The role should enable management to quickly understand:
What changed? What is delayed? What is at risk? Why? Who owns the action? What decision is required? When must it be closed?
Key Responsibilities
Project Planning & Controls
• Develop project execution plans, baseline schedules, milestones, and delivery programmes.
• Integrate design, approvals, procurement, execution, and handover requirements into project schedules.
• Monitor progress against baseline and forecast completion dates.
• Track critical paths, dependencies, constraints, and milestone slippages.
• Develop recovery plans for delayed activities.
PMO & Project Governance
• Establish and maintain consistent project-control and governance systems.
• Maintain portfolio-level visibility across multiple active projects.
• Develop project dashboards, health scorecards, milestone trackers, and management reports.
• Conduct structured weekly project review meetings.
• Ensure agreed actions have clear owners, due dates, and closure status.
• Maintain project records, governance documentation, and escalation logs.
Design & Decision Control
• Track design deliverables, GFC drawings, consultant inputs, and approvals.
• Maintain design, decision, and approval registers.
• Identify information required to release procurement or execution activities.
• Escalate overdue client, architect, consultant, or management decisions before they affect project milestones.
• Maintain linkage between decisions, drawings, procurement, and execution.
Procurement Tracking
• Develop procurement schedules aligned with project programmes.
• Track material selections, approvals, quotations, purchase commitments, lead times, and deliveries.
• Maintain package-wise procurement dashboards.
• Track long-lead and critical materials.
• Monitor vendor commitments and identify procurement risks early.
• Coordinate closely with Design, Procurement, Vendors, and Project Teams.
Execution Coordination
• Monitor work-front readiness before execution.
• Ensure drawings, approvals, materials, manpower, and preceding activities are available.
• Coordinate Design, Procurement, Vendors, Contractors, Site Teams, and Project Managers.
• Track execution milestones and trade dependencies.
• Identify bottlenecks and drive corrective actions to closure.
Project Intelligence & Reporting
Convert project information into actionable management intelligence , not simply status reports.
Prepare and maintain:
• Daily Progress Reports where required
• Weekly Project Dashboards
• Project Health Scorecards
• Procurement Status Reports
• Decision & Approval Dashboards
• Risk & Issue Registers
• Milestone and Delay Reports
Management reporting should clearly communicate:
What changed What is at risk Why Owner Required Action Due Date.
Risk, Issue & Escalation Management.
• Maintain project risk and issue registers.
• Identify schedule, procurement, design, execution, quality, and stakeholder risks.
• Assign owners and mitigation actions.
• Track corrective actions through closure.
• Escalate critical risks before they affect project outcomes.
The PMO should operate as an early-warning system , not merely a historical reporting function.
Action & Closure Management.
• Maintain project action registers.
• Ensure every critical action has an owner and due date.
• Track ageing and overdue actions.
• Drive consistent stakeholder follow-up.
• Escalate unresolved dependencies.
• Build a strong culture of ownership, accountability, and closure.
Change, Quality & Handover Control.
• Track design changes, client changes, and project variations.
• Coordinate change information between Design, Commercial, Procurement, and Execution teams.
• Track quality inspections, snagging, corrective actions, and handover readiness.
• Maintain outstanding-item registers through final closure.
Systems & Process Development.
The candidate will play an important role in building Urbano Disegni's internal project-delivery operating system.
Responsibilities include:
• Develop SOPs, workflows, templates, and reporting standards.
• Standardize project-control processes across projects.
• Improve information flow between departments.
• Reduce fragmented and duplicate project reporting.
• Establish a reliable single source of project truth .
• Support implementation of digital project-management and reporting tools.
• Participate in developing Urbano Disegni's technology-enabled project delivery platform.
• Identify opportunities for automation and continuous process improvement.
Candidate Profile.
Qualifications.
Bachelor's Degree in Civil Engineering, Architecture, Interior Design, Construction Management , or related discipline.
Experience
5-8 years of relevant experience in:
• Project Management
• PMO / Project Controls
• Interior Fit-Out
• Construction / Design & Build
• Construction Consultancy
Candidates should have hands-on experience coordinating multiple stakeholders and managing project information, schedules, procurement, and execution controls.
Preferred Experience
• Luxury Residential Projects
• Commercial Interior Fit-Out
• Hospitality Projects
• Multi-vendor environments
• Procurement coordination
• Design coordination
• Client-facing project management
• Multi-project management
Technical Skills.
• Advanced Microsoft Excel
• MS Project / Primavera P6 preferred
• ClickUp / Asana similar PM tools
• BOQ understanding and project cost awareness
• Procurement and schedule tracking
• Dashboard and management reporting
• AutoCAD understanding preferred
• Power BI / digital reporting tools advantageous
• AI-assisted productivity and reporting tools advantageous.
Key Competencies.
• Strong Ownership & Accountability
• Structured and Analytical Thinking
• Excellent Coordination Skills
• Strong Follow-Up & Closure Ability
• Process-Oriented Mindset
• Clear Management Communication
• Proactive Problem Solving
• Ability to Manage Multiple Projects Simultaneously
• Ability to identify risks before they become delays.
Key Performance Indicators.
• Project Schedule Adherence: 90%
• Weekly Reporting Compliance: 100%
• Action Item Closure Rate: 90%
• Procurement Tracking Accuracy: 95%
• Critical Milestone Visibility: 100%
• Project Dashboard Submission: Weekly
• Project Health Score: 85%
• Reduction in overdue actions and project delays
• Reduction in procurement and decision-related delays
• Improvement in milestone predictability and project data accuracy.
What Success Looks Like.
Success means Urbano Disegni's projects increasingly operate through a structured management system where:
• Management has real-time visibility of project health.
• Risks and delays are identified early.
• Decisions and approvals are tracked systematically.
• Procurement is connected to project schedules.
• Every critical action has clear ownership.
• Weekly reviews focus on exceptions and decisions.
• Project information is captured once and used across reporting systems.
• Project delivery becomes increasingly predictable and scalable.
Why Join Urbano Disegni?
• Opportunity to help build and strengthen the PMO , not simply operate an existing system.
• High ownership and direct management exposure.
• Work across premium residential, commercial, hospitality, and interior projects.
• Integrated exposure across Design, Procurement . click apply for full job details
