Project Manager - I (USD)

Spectraforce Technologies • new york city, ny, United States • 17h ago

Job Title: Program Operations Consultant/ Project Manager - I (USD)
Duration: 12 months, possible extension
Location: New York, NY 10010
Schedule: Hybrid, Mon/Fri Remote; Tues-Thurs Onsite (37.5-hour work week)

Description:
Department: Client Growth & Retention Value Stream
Job Summary

We are looking for a full-time Program Operations Consultant to support the day-to-day execution of the Financial Wellbeing Program, including agent and employer onboarding, workshop coordination, content management, compliance submissions, program reporting, and process enhancements.
This role coordinates program operations end to end - from intake and platform setup through operational processes, delivery and reporting - while managing recurring daily, weekly and monthly deliverables, cross-team dependencies, and SLA commitments across multiple concurrent workstreams.
The ideal candidate is highly organized, detail oriented, a fast learner and comfortable managing multiple priorities to deliver within established timelines, has a strong customer-service orientation, and the ability to catch and resolve errors before they reach production and partner reviews. Preference for the candidate to have prior experience supporting program operations, process ownership, or field/agent enablement.
Scope is expected to evolve as additional processes are transitioned into and matured within the value stream.

Key Responsibilities

Program Operations - Own the daily, weekly and monthly operating rhythm across onboarding, workshops, content, compliance, reporting and issue resolution, keeping concurrent workstreams on track to SLA
Onboarding & Platform Setup - Execute end-to-end onboarding for agents and employer groups: intake surveys, file uploads and handoffs to systems and partners, and email domain configurations
Workshop Coordination - Manage workshop scheduling and logistics, maintain the workshop tracker and educator locator, and coordinate deck audits ahead of delivery
Content & Compliance Submissions - Maintain the centralized content library and submission tracker, perform CMS and workshop deck content reviews, and support compliance submissions against filing deadlines
Reporting & Data Integrity - Produce recurring reporting across agent, licensure, compliance, employer and workshop views, and safeguard process and system integrity through routine auditing
Issue Resolution - Own the program inbox and issue intake queue, triage and resolve requests to closure, and scale the issues management framework
Process Documentation & SME - Grow into SME for supported platforms and processes; document processes and SLAs into a single source of truth
Process Enhancements - Identify automation and efficiency opportunities and support requirements gathering for platform and process improvements

Required Qualifications

Bachelor's Degree Required.
3+ years in program operations, project management, or process management role
Strong project, process management skills with proven ability to run concurrent recurring deliverables to defined SLAs
Exceptionally detail oriented, with strong proofreading and content review skills
Data driven mindset as applied to reporting, tracking and audit of program records
Demonstrated experience documenting processes and designing workflows
Strong communication skills

Key Competencies

Highly organized with a bias toward action and a solution-focused approach to problem solving
Technologic aptitude to have comfort leveraging operating platforms such as Microsoft Office (advanced Excel), Qualtrics, Calendly, CMS/content platforms, JIRA, and AI tools
Client-focused communicator able to work across compliance, product and field-facing teams
Preference of experience within insurance, financial services or other regulated industries