Technical Project Manager

StevenDouglas • boca raton, fl, United States • 1d ago

JOB RESPONSIBILITIES

Contract Lifecycle Governance

Track contract expirations, renewals, and key milestones across the vendor portfolio.
Coordinate execution steps for contract renewals and redlines in partnership with Legal and Finance.
Ensure fully executed contracts are uploaded, documented, and maintained in Coupa and related systems.
Maintain accurate renewal calendars and notify leadership of upcoming deadlines.

Project Coordination & Delivery Support

Support timeline tracking, task management, and meeting coordination.
Maintain Jira boards, action-item logs, and project documentation.
Track risks, blockers, and dependencies.

Financial Governance & Spend Discipline

Create and maintain purchase orders in Coupa.
Ensure correct coding, allocations, cost centers, and supporting documentation are attached.
Monitor vendor spend against approved budgets and elevate discrepancies.
Track vendor spend charged to corporate credit cards and ensure compliance with company policy.
Ensure spend data aligns with contract terms and approved funding sources.

Systems & Operational Rigor

Maintain accurate and complete contract metadata within designated systems of record.
Ensure attachments, documentation, and audit trails are current and organized.
Support audit readiness through clean and consistent documentation practices, as established by the Staff Technology Program Manager, Finance & Operations.
Update and maintain vendor tracking artifacts in Confluence and Jira.
Support preparation for vendor governance meetings, including drafting agendas when requested.
Capture meeting notes and document action items.
Distribute meeting notes and follow up on outstanding commitments.
Track tasks and milestones to completion using Confluence and Jira.
Escalate risks, delays, or performance concerns to the Manager when appropriate.

RFP & Commercial Execution Support

Assist in preparing documentation for RFIs and vendor evaluations.
Support vendor onboarding once contracts move toward execution.
Ensure documentation is complete and aligned before services commence.

REQUIRED QUALIFICATIONS & EXPERIENCE

Bachelor's degree in Business Administration, Information Systems, Finance, Operations, or a related field preferred.
1–3 years of experience in project management, vendor coordination, procurement operations, contract administration, or technology operations.
Strong attention to detail and documentation accuracy.
Comfortable working within defined processes and governance standards.
Strong organizational skills and ability to manage multiple deadlines.
Clear and professional communication skills.
Project management skills including notetaking, milestone tracking, and agenda creation.

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