Position Overview
Reporting to the Project Manager (and supporting the CEO as needed), the Associate Project Manager assists in the planning, coordination, and execution of projects from concept through completion. This role is designed for a developing project manager gaining hands-on experience in fabrication-based projects, including retail build-outs, special events, staging, theater, and fixture and furniture production.
The Associate Project Manager supports client communication, internal coordination, scheduling, budgeting, and documentation while progressively taking ownership of smaller projects or defined scopes within larger projects.
Key Responsibilities
Project Support & Execution
Assist Project Managers with managing projects from kickoff through completion
Track tasks, milestones, and deliverables across assigned projects
Identify potential project risks or production challenges and escalate proactively
Manage smaller projects or defined project scopes with increasing independence
Client & Communication Support
Support client communications, including meeting notes, follow-ups, and status updates
Help ensure a consistent, professional client experience
Coordinate communication between internal departments
Site Visits & Documentation
Attend site visits as required and document venue conditions and logistical details
Organize and maintain project documentation, drawings, schedules, and change logs
Budget & Schedule Tracking
Assist with tracking project budgets, labor hours, and expenses
Help maintain production schedules and crew calendars
Support purchase orders, vendor coordination, and expense reconciliation
Fabrication, Installation & Logistics Support
Assist with coordination of in-house fabrication and external vendors
Support installation, load-in, and load-out logistics as needed
Help ensure production quality, accuracy, and timeline adherence
Meetings & Team Coordination
Participate in pre-production, kickoff, and internal alignment meetings
Take meeting notes and track action items
Support cross-functional team coordination
Post-Project Wrap-Up
Assist with post-event reconciliation of materials, tools, and inventory
Support project close-out documentation and reporting
Safety, Compliance & Culture
Follow all company safety, quality, engineering, HR, and finance procedures
Support company culture, values, and initiatives
Maintain professionalism on job sites and with clients
Additional Responsibilities
Prepare reports and documentation as requested
Support productivity goals and continuous improvement efforts
Participate in training and professional development opportunities
Qualifications
2–4 years of experience in project coordination, production, fabrication, events, construction, or related fields
Basic understanding of fabrication, construction, or production workflows
Ability to read and interpret drawings, blueprints, or shop drawings preferred
Strong organizational skills with attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Willingness to travel and work nights and weekends as needed
Familiarity with SketchUp, Adobe Illustrator, CAD, or similar software is a plus
OSHA 10 Certification is a plus or willingness to obtain
Strong written and verbal communication skills
Eagerness to learn, take initiative, and grow into a leadership role
Benefits
Competitive Salary
Benefit Eligible
Paid Vacation / PTO
